This resignation letter template is designed to help individuals who are leaving their positions professionally and giving one month's notice. The template provides a clear and concise format for stating the individual's intention to resign and the date of their last day of work, while also expressing gratitude for the opportunity and experience gained during their time with the company. By using this template, individuals can provide proper notice and ensure a smooth transition, leaving their position on good terms.
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Resigning with a one-month notice gives your current company room to prepare for a seamless transition.
Thinking about what to say to hand in a formal notification of your departure can feel bittersweet, especially when you’ve been with the company for years.
But know this: submitting a formal one-month notice resignation letter shows respect to your employers. Here, you’ll learn how to write yours so that it paves the way for your future endeavors with positivity.
I am writing to formally submit my resignation from my position as Finance Manager at Company A effective May 31, 2022. I am thankful to have had the opportunity to work with you and the rest of the team, and I wish you all the very best.
I am leaving the company to pursue new endeavors. I am looking forward to continuing my work in the finance field and hope my experience at Company A will help propel my career forward. I am grateful for the mentoring and guidance I have received from different employees at Company A and the opportunities for learning, growth and advancement that have been provided to me.
I appreciate your support and understanding, and I hope you will accept my most sincere apologies for making May 31 my final day here. Please let me know if I can be of any assistance during the last month of my time here.
Charles BloombergHere’s a summary of how to craft a well-written resignation letter with a one-month notice resignation letter:
Let’s go through each of the steps below.
Start with your personal background information at the top of the letter:
This ensures that your letter is formally recognized and correctly filed.
Begin with a formal greeting to your manager using their last name:
The opening statement makes your intent to resign and last day of work clear. Get straight to the point by writing a sentence like one of the following:
You can also add a sentence afterward that expresses a positive note about your time at the company.
Give a general overview of your decision to resign in a short sentence. Keep it positive by focusing on the future aspects. Steer away from the negatives.
Something as simple as “I am leaving the company to pursue new endeavors” is appropriate. Providing any further information is up to you—but it’s not necessary. What’s most important is that you give the company enough notice.
Highlight the positive aspects of your time with the company. Share what you appreciate the most about your role and team in a formal tone.
If you want to share any suggestions for improvement, keep it constructive. Or, save it until the exit interview.
Thank the company for the time and experiences you shared with them. You can do one or more of the following:
You have one month before your official departure. This gives you plenty of time to finish up any pending projects or tasks.
With that in mind, show that you’re willing to cooperate in easing the transition process. You can also include a call to action for your employer to get in touch in case they have any questions or concerns.
Here are examples of professional closings to end your resignation letter:
Any of these are more than good enough. Once you’ve written one of these down followed by your name to finish your letter, you’re all good to go!
The best-case scenario is to leave your job gracefully and stay on good terms with the people you’ve worked with.
Even after your resignation, your former colleagues or managers could still offer valuable support by doing a few things:
How you approach your resignation can make or break your professional relationships and future job references.
Finalize all ongoing projects and complete any pending work. Show your commitment to your role at the company until the very end. Moreover, organize your workspace for a smooth transition for whoever takes over and have any handover notes prepared.
If your manager needs anything from you, promptly respond and meet all the deadlines you can.
A one-month notice period itself is respectful since you’re informing the company with more than enough time beforehand.
Besides that, be straightforward in your communication. Share your decision to move on in a formal tone. Stay focused throughout your employment until the day of your resignation. Stick to the facts without getting too personal and emotional.
When communicating your resignation with managers, emphasize the good times and what you’ve learned. Reflect on the positive aspects and growth opportunities.
Dwelling on the negatives may affect your relationship with the organization. If you have any feedback you’d like to share, discuss it with your manager in a one-on-one meeting or during the exit interview.
Up to 150 words is good enough. Keep it short and sweet. It doesn’t need to go into too much detail. All that’s necessary is to highlight the fact you’re resigning and when your last day of work will be. If you want to share suggestions on how the company can improve or reflect briefly on your experience with the company, you can add a short paragraph in the main body to do so.
Let’s recap on how to write a one-month notice resignation letter:
Follow these steps, and you’ll have a resignation letter for a one-month notice ready before you know it!
A one-month resignation notice is not too early. It’s often appreciated since it gives your employers ample time to find a replacement and ensure a smoother transition.
The legal requirement for a resignation notice period varies depending on your contract and local laws. If specifically stated in your employment agreement that a one-month resignation notice is mandatory, then you’re legally required to give a one-month notice for your resignation.
It’s a longer transition period. This means you have more time to cater to the company's needs. In terms of writing a letter of resignation, there’s not much of a difference except the fact that you can express your reasons for resigning early and emphasize your willingness to assist in the transition.
Resigning immediately after handing in a one-month formal notice is generally not advisable as it may breach your agreement and potentially damage professional relationships or future references. However, there may be a few exceptions for this, such as when you’re facing a life crisis or emergency that requires you to depart immediately.
To say you're going to resign in one month, you could simply state, "Please accept this letter as notice of my resignation, effective one month from today's date." Another example is, “I am writing to announce my resignation, effective one month from today.”
